• Sr. Administrative Assistant (Temp-to-Perm)

    Job Location(s) US-CA-Irvine
    Job ID
    2018-2382
    # of Openings
    1
    Category
    Administrative/Clerical
  • Overview

    Based in beautiful Irvine, California, we are CalAmp, the pure-play pioneering leader of the Connected Car, Connected Truck and broader Internet of Things (IoT) marketplace. Currently, we are seeking a Sr. Administrative Assistant with at least 3 years of experience. This is an exciting opportunity for those who wish to work for a stable, well-established company that builds transformational technologies within the revolutionary domain of IoT.

     

    We believe that people are our greatest asset and we are committed to being an employer of choice in our industry. CalAmp offers an engaging and diverse work environment that permits our people to take pride in their contributions and share in the company’s success. Our employees can expect the space to showcase their talent, sharpen their skills, develop new capabilities, and be a part of a global team that develops revolutionary technologies. We proudly offer the stability and security of a large publicly-traded tech company without the rigidity and red tape.

    In particular, we offer:

    • Competitive compensation
    • Meaningful work with the potential to disrupt an entire industry
    • Visionary leadership
    • Access to cutting-edge tools and technologies
    • Innovative, intelligent, collaborative teammates

    Responsibilities

    • Support local SVPs/VPs and mid-level management group
      • Facilitate travel arrangements and approvals
      • Submit expense reports through Concur
      • Calendaring - set up complex cross functional meetings with staff and keep managers abreast of upcoming meetings
      • Update Org Charts
      • Reporting - Create and distribute intermediate-level Excel reports (pivots, vlookups, charts, etc.)
      • Presentations - leverage PowerPoint to create or modify presentations for management
    • Meeting/Event Management - scheduling, set up, catering, etc.
    • Work with Recruiters to schedule and facilitate job interviews and create positive candidate experiences
    • Maintain and update seating chart for Irvine HQ ensuring ample space for new hires
    • Negotiate contracts for corporate accounts including hotels and rental cars on an annual basis
    • Reconcile invoices from various vendors
    • Screen incoming phone calls for pertinent routing, as needed
    • Order and stock office & kitchen supplies
    • Maintain breakroom - stocking and cleanliness
    • Property management - handle facility issues
    • Facilitate mail - sort and deliver mail daily, and create shipping labels
    • Prepare & maintain records of new badges for employees & visitors
    • Greet and register guests as they arrive
    • Update receptionist iPad regularly
    • Other projects as needed

    Qualifications

    Must Haves

    • At least 3 years of Office Administration / Executive Support experience
    • Proficiency in MS office applications (Work, Excel, PowerPoint, Outlook)
    • Good organizational skills, ability to multi-task and prioritize
    • Excellent verbal and written communication skills
    • Desire and ability to support and collaborate with many different types of personalities
    • Composure under stressful circumstances
    • Able to maintain confidentiality

    If you are a talented Sr. Administrative Assistant with at least 3 years of experience and an interest in the Internet of Things domain, we want to speak with you. Interviews are occurring this week and next so apply now if interested.

    #LI-RB1

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